1. About This Service

1.1 These Terms and Conditions govern the Annual Returns Filing service offered by Rexobe Consult Ltd to all clients engaging our services.

1.2 Annual Returns filing is a mandatory statutory obligation for all registered businesses, companies, and incorporated trustees under the Companies and Allied Matters Act (CAMA). Failure to file annual returns as and when due attracts penalties from the Corporate Affairs Commission (CAC). By engaging this service, the client acknowledges their obligation to comply with this requirement.

1.3 This service has no Standard or CEO Plan variants. All clients engaging this service are charged based on their entity type, company age, and penalty status as stated in Section 2.

1.4 This service covers Annual Returns filing for the following entity types:

• Business Name (BN)
• Limited Liability Company (LLC)
• Incorporated Trustee (NGO, Church, Mosque, and other trust-based organisations)
• Group of Companies

2. Pricing

2.1 The following pricing applies based on the entity type, penalty status, and filing period:

2.2 Old Company Definition: A company is classified as “Old” for the purposes of Annual Returns filing where it was registered in 2015 or earlier (i.e., 2015, 2014, 2013, and backwards). Companies registered from 2016 onwards are classified under the standard pricing tiers.

2.3 Filing Period for Old Companies:

• Annual Returns filed between January and June attract the Without Penalty rate of ₦26,875
• Annual Returns filed between July and December attract the With Penalty rate of ₦37,625

2.4 Clients must ensure they select the correct category applicable to their entity type, registration year, and penalty status. Any discrepancy arising from selecting the wrong category will result in additional charges entirely at the client’s expense.

2.5 Rexobe Consult will confirm the correct applicable category for the client upon engagement and before payment is made where there is any doubt.

3. Annual Returns Per Year Obligation

3.1 Annual Returns are filed per year. The price stated in Section 2 represents the cost of filing for one (1) year per entity.

3.2 Clients who have outstanding Annual Returns for multiple years are required to pay the applicable price for each year owed. The total amount payable will be calculated based on the number of outstanding years multiplied by the applicable annual rate.

3.3 Clients are responsible for accurately disclosing the number of years for which Annual Returns are owed. Any undisclosure or misrepresentation of outstanding years will result in additional charges to cover the unfiled years, entirely at the client’s expense.

3.4 Filing for each year is treated as a separate obligation. Payment for one year does not cover or offset any other outstanding year.

3.5 For Group of Company Annual Returns, the price of ₦53,750 applies per filing engagement. Clients are advised to confirm the scope of their group filing with Rexobe Consult before making payment.

4. What is Included in This Service

4.1 Upon successful filing of Annual Returns, the client will receive the following deliverable (soft copy only):

• CAC Acknowledgement Letter confirming the filing of Annual Returns for the applicable year(s)

4.2 Hard copies of documents are not included in this service as standard. However, a client who requires a hard copy may request one, provided they are willing to bear the full cost of printing, courier, logistics, and any other associated charges entirely at their own expense, outside of and in addition to the service price. Rexobe Consult bears no part of this cost whatsoever.

4.3 No other deliverables beyond the CAC Acknowledgement Letter are included in this service under any circumstances.

5. Payment

5.1 Payment for this service can be made through the following channels:

• Rexobe Consult official website: www.rexobeconsult.com
• Direct bank transfer to the official Rexobe Consult Ltd bank accounts listed below

5.2 Clients making payment via bank transfer must send a screenshot of the payment immediately after transfer to Rexobe Consult for confirmation. Your service slot is only secured upon payment confirmation by Rexobe Consult.

5.3 Clients are advised to ensure that payment is made strictly to the official Rexobe Consult Ltd bank accounts as stated above. Rexobe Consult will not be liable for payments made to any other account.

5.4 The amount paid must correspond exactly to the total price applicable to the client’s entity type, penalty status, filing period, and number of outstanding years. Any discrepancy in the amount paid will be flagged and must be resolved before the service can commence.

5.5 Rexobe Consult will not be held responsible for failed transactions or incorrect amounts entered by the client.

6. Document Submission

6.1 Upon payment, clients are required to submit all necessary documents for Annual Returns filing. Requirements vary by entity type as follows:

A. Business Name Annual Returns

• Valid CAC Certificate
• Phone Number of Proprietor/Director
• Email Address of Proprietor/Director
• Residential Address of Proprietor/Director
• Date of Birth of Proprietor/Director
• Valid NIN Slip of Proprietor/Director
• Status Report

B. Limited Liability Company (LLC) Annual Returns

• Valid CAC Certificate
• Phone Number of Director
• Email Address of Director
• Residential Address of Director
• Date of Birth of Director
• Valid NIN Slip of Director
• MEMART (where applicable)
• Status Report

C. Incorporated Trustee Annual Returns

• Valid CAC Certificate
• Constitution
• Audited Report
• NGO/Organisation Phone Number
• NGO/Organisation Email Address
• NGO/Organisation Residential Address

Trustee / Secretary Details:

• NIN Slip of Trustee Chairman (mandatory)
• NIN Slip of Trustee 2, 3, 4 and 5 (where applicable)
• Date of Birth of Trustee Chairman
• Signature of Trustee Chairman
• Signature of Secretary

D. Group of Company Annual Returns

• Valid CAC Certificates for all companies in the group
• Status Reports for all companies in the group
• Director details for all companies in the group (NIN Slip, Date of Birth, Residential Address, Phone Number, Email Address)
• Any other documents specific to the group structure as advised by Rexobe Consult upon engagement

6.2 It is the client’s sole responsibility to ensure that all documents submitted are accurate, valid, and current. Any errors, rejections, or complications arising from incorrect, expired, or invalid documents provided by the client will attract additional correction charges at the client’s expense.

6.3 The service timeframe countdown does not begin until all required documents have been received in full and confirmed as complete by Rexobe Consult.

6.4 Clients who make payment without submitting the required documents are granted a grace period of three (3) months to provide all necessary documentation. Please refer to Section 8 for the consequences of failing to submit documents within this period.

6.5 Expired or invalid CAC documents will not be accepted. Clients must ensure their CAC registration is active and in good standing before submitting documents. Any costs associated with renewing or updating CAC records are not covered under this service and will be borne entirely by the client.

7. Service Timeframe

7.1 Annual Returns filing will be completed within five (5) to ten (10) working days from the date all complete and accurate documents are received and confirmed by Rexobe Consult, all things being equal.

7.2 This timeframe is subject to the processing schedules of the Corporate Affairs Commission (CAC) and other relevant government authorities. Rexobe Consult shall not be held liable for delays caused by CAC portal downtime, system changes, regulatory updates, or any circumstances beyond our control.

7.3 The 5–10 working day timeframe only begins when complete documents are submitted. Incomplete submissions will not trigger the timeframe.

7.4 Working days refer to Monday through Friday, excluding Nigerian public holidays. Submissions made on weekends or public holidays will begin processing on the next available working day.

7.5 Where a client is filing Annual Returns for multiple outstanding years, the 5–10 working day timeframe covers the entire filing for all years paid for, provided all documents are complete and confirmed at once. Submitting documents for different years at different times will reset and extend the timeframe accordingly.

8. Document Submission Deadline & Administrative Penalty

8.1 Clients who make payment but fail to submit the required documents are granted a grace period of three (3) months from the date of payment to provide all necessary documentation.

8.2 Failure to submit the required documents within the three-month grace period will attract a monthly administrative penalty of 2.5% of the total service fee, applied at the end of each subsequent month until all documents are provided.

8.3 If there is a change in the price of the service during this period, the client will be required to pay the difference between the original amount paid and the updated service fee, in addition to any accumulated administrative penalties.

8.4 Accumulated administrative penalties must be settled in full before Rexobe Consult will commence processing of the client’s filing.

9. Client Review & Approval Responsibility

9.1 Before any Annual Returns filing is submitted to CAC on the client’s behalf, Rexobe Consult will send the completed filing details to the client for review and approval.

9.2 The client is expected to carefully review all details for accuracy, including entity name, director/trustee/proprietor information, filing year(s), addresses, and all other information, before granting approval.

9.3 Once the client approves the details, the client assumes full responsibility for the accuracy of the content therein. Any errors, queries, fines, or additional charges arising from incorrect information that was approved by the client will be borne entirely by the client.

9.4 Approval of details by the client signifies that the client is satisfied with the content and authorises Rexobe Consult to proceed with submission. No corrections will be made at Rexobe Consult’s expense after client approval.

9.5 If the client identifies an error before approval, it must be communicated immediately so corrections can be made before submission. That is the only window for free corrections.

10. CAC Penalties Disclaimer

10.1 Clients are advised that the CAC imposes statutory penalties for late filing of Annual Returns. These penalties are determined by the CAC and are entirely outside the control of Rexobe Consult.

10.2 Any CAC-imposed penalties or fines for late Annual Returns filing are the sole responsibility of the client and are not covered under any service fee paid to Rexobe Consult.

10.3 Rexobe Consult shall not be held liable for any penalties, sanctions, or consequences arising from the client’s failure to file Annual Returns in previous years or within legally required timeframes prior to engaging this service.

10.4 Engaging this service does not retroactively waive or reduce any penalties already imposed by the CAC on the client’s business for prior years of non-filing. Clients are advised to confirm their penalty status with the CAC independently.

10.5 Continued failure to file Annual Returns compounds CAC penalties with each passing year. Clients are strongly advised not to delay engagement or document submission as this increases their regulatory liability entirely at their own risk.

11. Refund Policy

11.1 Pre-Commencement Refund, Within Three (3) Months: Where a client has made payment but has not yet submitted the required documents and requests a refund within the three (3) month grace period, a refund will be processed less a 20% administrative fee deducted from the total amount paid.

11.2 Pre-Commencement Refund, After Three (3) Months: Where a client requests a refund after the three (3) month grace period has elapsed and documents have still not been submitted, the refund will be processed less:

• A 20% administrative fee, AND
• 2.5% of the total service fee for every month that has elapsed beyond the three-month grace period

11.3 Post-Commencement, No Refund: Once Rexobe Consult has commenced work on the client’s filing, including but not limited to submission of documents or any filings to CAC, no refund will be issued under any circumstances.

11.4 Completed Work, No Refund: Where the Annual Returns filing has been fully completed and the CAC Acknowledgement Letter has been delivered to the client, no refund will be issued regardless of the reason for the request.

11.5 Cancellation by Rexobe Consult: In the unlikely event that Rexobe Consult is unable to fulfil its obligations and initiates cancellation, a refund will be provided less a 30% fee to cover costs already incurred up to the point of cancellation.

11.6 Refunds will be processed within three (3) weeks from the date the refund request is approved by Rexobe Consult.

12. Document Preservation

12.1 Clients are expected to keep and preserve the CAC Acknowledgement Letter delivered upon completion of filing. Rexobe Consult will not be responsible for documents lost after delivery to the client.

12.2 Document retrieval is not free. If a client requires retrieval of a previously delivered Acknowledgement Letter, this will attract applicable retrieval charges entirely at the client’s expense.

13. Limitations & Exclusions

13.1 Rexobe Consult is not responsible for any losses, penalties, sanctions, or business consequences arising from delays caused by the CAC, government agencies, incomplete client documents, or client inaction.

13.2 These Terms and Conditions govern the standard service offering of Rexobe Consult Ltd for Annual Returns Filing and are separate from any promotional terms that may have been issued during any promo period.

13.3 Rexobe Consult does not guarantee the exact timeline of any Annual Returns filing, as processing is subject to the operational schedules of the Corporate Affairs Commission (CAC).

13.4 Where a client is filing for multiple outstanding years and one year’s filing encounters a query or rejection, this does not automatically affect the filing for other years. Each year is treated as a separate filing obligation.

14. General Provisions

14.1 Rexobe Consult reserves the right to amend these Terms and Conditions at any time. Clients will be notified of any material changes.

14.2 These Terms and Conditions shall be governed in accordance with the laws of the Federal Republic of Nigeria.

14.3 Any dispute arising from this service shall first be attempted to be resolved amicably between both parties before any further action is taken.